Collection at the Ossian Branch
Home Board of Trustees Board Minutes

Wells County Public Library
Library Board of Trustees Meeting
200 West Washington Street
Bluffton, Indiana 46714
July 12, 2016

 

Present: Johnson, Ryan, Tabor, Minniear, Davis
Absent: Chaney, Stettner, Acord

1. Call to Order: The meeting was called to order by Minniear at 6:30 PM.

2. Public Input: None

3.. Consent Agenda: Tabor moved to accept the consent agenda. Ryan seconded the motion, which passed. The following items were approved and adopted:
    a. June 14, 2016 Regular Board meeting minutes
    b. Librarian’s Report
    c. Treasurer’s Report
    d. June 15-June 30, 2016 Register of Claims totaling $62,031.37

4. July 1-12, 2016 Register of Claims: Tabor moved to accept the register of claims, which totaled $460,288.46. Johnson seconded the motion, which passed.

5. Correspondence:
    a. A certificate from the State of Indiana stating the WCPL is in compliance with State Library Standards
    b. Letter from Senator Joe Donnelly
    c. Letter from the Wells County Foundation acknowledging the WCPL request for funds

6. Staff Reports: None

7. Committee Reports:
    a. Budget: Davis will send information to the Budget Committee in a few weeks
    b. Building: Roof repair project manual is attached to the agenda.
Davis notified the board that there have been a few fender-bender
accidents in the Ossian Library parking lot. Davis stated that she checked and the lot parking spaces are within the accepted size for parking spaces. She will ask maintenance to remove the pins from the parking lot bumpers and move the bumpers back to make more parking room which might remedy this problem.
    c. Nominations: Tabor presented the new slate of officers for election at the August Meeting.
             President-Minniear
             Vice President-Tabor
             Treasurer-Acord
             Secretary-Johnson
    d. Policy & By-Laws: Review of IN the Public Trust—Chapter 10
After a discussion regarding creating a board policy for public input,
Johnson made a motion to table the matter until the next meeting when
Davis could research where to place the policy.

    e. Director Search: All board members will email Acord with their staff interview summaries within the next week. Acord will be asked to compile the information and email it to board members before the next meeting.

8. Unfinished Business: None

9. New Business:
    a. Roof repair bids-Recommendation: Motion Made by Ryan to accept the bid from Dom Brothers for $48,200 to repair the library roof. The money will come from the LIRF fund. Johnson seconded the motion which passed.
    b. Policy Change Proposal: A motion was made by Johnson to accept the policy changes as proposed by the Policy Committee and presented by Tabor. Minniear seconded the motion which passed.
    c. Street Fair Request: A motion was made by Johnson to approve the Street Fair annual request for use of the library annex parking for the usage fee of $150. Tabor seconded the motion which passed.

10. Other Items for Consideration: None

11. Floor was opened for roundtable comments from the board members.

12. Next Meeting Announcement:
Tuesday, August 9, 2016 @ 6:30 PM at the Main Library.

13. Adjournment: Ryan made a motion to adjourn the meeting. Tabor seconded the motion which passed. The meeting was adjourned at 7:30PM.

 

___________________________________________
Robin Minniear, President

___________________________________________
Nancy Johnson, Secretary